For General Administrative Assistants ·
What you'll accomplish
By the end of this guide, you'll have Grammarly Business running in the background as you write every email, document, and Teams message — catching grammar errors, clarity issues, and tone problems in real time without interrupting your workflow.
What you'll need
Before buying a personal plan, ask your manager or IT: "Does our company have a Grammarly Business license?" Many organizations do — especially in admin-heavy industries. If yes, ask for an invitation link to join your company's plan.
If your organization doesn't have it, the free Grammarly plan covers grammar and spelling. The Business plan (~$12-15/user/month) adds tone detection, clarity scores, and plagiarism checking — the features most valuable for admins.
Go to grammarly.com → click "Sign up" → use your work email. If your organization has a Business license, use the invitation link your IT or admin team provides — this automatically connects you to the Business plan.
What you should see: The Grammarly dashboard — a clean interface showing your recent documents and usage statistics.
In the Grammarly dashboard, click "Apps" in the left sidebar → select "Chrome extension" or "Microsoft Edge extension" → click the install button → a browser extension page opens → click "Add to Chrome/Edge" → confirm installation.
What you should see: The green Grammarly "G" icon appears in the top right corner of your browser. This means Grammarly is active.
Troubleshooting: If the extension is blocked by your IT policy, submit an IT request to whitelist "Grammarly.com" as an approved extension. Many organizations that use Grammarly Business need IT to push the extension to all managed devices.
In the Grammarly dashboard, click your profile icon → "Customize my writing goals" → set:
These settings calibrate Grammarly's suggestions to your actual work context. You can change them for different document types.
For the Outlook desktop app (not just web): go to grammarly.com/for/microsoft-office → click "Download for Word and Outlook" → run the installer → restart Outlook. After restarting, you'll see a Grammarly tab in the Outlook ribbon.
What you should see: A "Grammarly" tab in the Outlook ribbon at the top. Click it → "Open Grammarly" → the Grammarly sidebar appears alongside your email compose window.
Open Outlook → compose a new email → type a few sentences (intentionally include a wordy or unclear sentence). Watch the Grammarly "G" icon in the bottom right of the compose window — it shows a green checkmark (no issues), yellow (some issues), or red (significant issues).
Click the icon to open the Grammarly pane → review suggestions → click to accept or dismiss each one.
What you should see: Underlined text for grammar issues (red), clarity issues (blue), and tone observations (green callout boxes).
Grammarly doesn't use prompts like ChatGPT — it works inline as you write. But here are the Grammarly features to actively use: